Training assignments and completion tracking without an LMS project

Companies with training they can prove was completed: a policy everyone has to read, an induction course, a compliance module a regulator or a customer asks about. The buyer is HR or whoever owns compliance. It suits a company that already has the material, in documents, links or written text, and needs assignment, chasing and evidence around it. It is not for a company shopping for course content, because none is included, and it is not a replacement for a specialist learning platform if you need interactive courseware.

A distinct person holding at least one assignment to a live course during the billing month. Everyone else is free, so a workspace of two hundred people where forty are working through the induction course is billed on forty. The unit is per active learner per month, which means the cost tracks the training you are actually running rather than your headcount, and a month in which you assign nothing costs nothing on this module.

A paid plan first, because paid modules cannot be enabled on the free plan. After that the setup is your content rather than our configuration: you build courses from your own documents, links and written text, then assign them to individuals or by org scope with a due date. A quiz with a pass threshold is optional, as is a required acknowledgment at the end. Assignment by org scope means the structure in the core needs to be right, or you will be assigning person by person. The honest expectation is that writing or gathering the material is the whole job, and setting it up in the module is an afternoon.

It is not a content marketplace: you bring your own material or link out to it, and no library is included. It is not SCORM or xAPI, and it hosts and streams no video, so courses link to your own hosting. It does not schedule instructor-led or classroom training and keeps no waitlists. It does not chain learning paths or curricula: a course can name a single prerequisite course and nothing deeper. And it issues no designed certificates; the evidence is the completion record, with a letter through the existing letters machinery if you need paper.

Course material lives in the core document store, the completion acknowledgment uses the core acknowledgment mechanic that the rest of the product already uses for policies and letters, due-date chasing rides the core notification ladder, and assignment by org scope reads the core org structure. Completion reports register with the core report registry, so they are scoped by the viewer’s own permissions. It needs no other paid module. Contractor Management is the one soft link: contractors can be assigned courses while that module is enabled. Onboarding checklists in the free core and course assignments are separate mechanisms that sit beside each other rather than one driving the other.

Courses, assignments, quizzes and completion reporting stop being reachable, and billing stops at the end of the current period rather than on the day, though since the module bills per active learner an inactive month already costs nothing. The data is retained on a schedule and restored if you re-enable within that window, so completion records are not lost when a compliance cycle ends and you switch the module off until next year. A full workspace export includes module data whether or not the module is currently enabled, which matters here more than most: the completion record is the evidence, and evidence you cannot take with you is not evidence.