Free tool
Leave policy generator
One leave policy across every country you employ people in. Add a location per country or entity, each with its own days, holidays, carry-over rule and accrual basis.
The schedule, location by location
The same figures the policy carries, side by side, so a gap between two locations is visible rather than buried in paragraphs.
| Location | Entity | Annual leave | Sick leave | Public holidays | Total paid time off | Carry-over |
|---|---|---|---|---|---|---|
| Fill in at least one location to see the schedule. | ||||||
How the policy is built
Every rule the template follows, in the open, because a policy is contractual in several countries once it is published. Nothing here is a legal minimum we decided for you.
The order, and what happens to a blank section
The policy is written in a fixed order: purpose and scope, how the leave year works, the entitlement schedule with one block per location, how leave accrues and how a part-year joiner is treated, public holidays, sick leave, carry-over, requesting and approving leave, unpaid leave, parental and family leave, what happens to unused leave when employment ends, the clause about local law, and a review note. Sections you leave blank are dropped and the rest renumber, so the document never carries an empty heading.
Holidays on top, or holidays included
Total paid time off in the schedule is annual leave plus public holidays where you said holidays sit on top, and annual leave alone where you said they are already included or simply follow the local calendar. That distinction is the single most common source of confusion in a multi-country policy: twenty-five days plus public holidays and twenty-five days including them are very different offers, and a candidate comparing two countries will notice. The tool makes you state which one you mean and then writes it that way in both the schedule and the text.
One legal statement, and it is a direction not a figure
The policy carries one legal statement, and it is a direction rather than a figure: where the law of a country in which someone works provides more than this policy, or requires something this policy does not provide, the law applies and the policy is corrected. That holds everywhere without asserting anything about anywhere. Beyond that, no number in the output comes from us. This site publishes no statutory leave minimum, no public holiday calendar, no sick pay entitlement and no parental leave scheme for any country, because they differ, they change, and a wrong one printed inside a policy document is worse than no number at all.
What this tool is not
A starting template, and not legal advice. The policy you publish has to meet or exceed the legal minimum wherever your people work, and several countries treat leave policy terms as contractual once published, so check each location and have the wording reviewed locally before you rely on it.
For a fuller walk-through, read the leave policy template guide, and for the wider picture of running one team across several countries, the distributed team guide.
Questions with complete answers
Does this policy meet the law where my people work?
Not on its own, and no generator can tell you that it does. Statutory minimums for annual leave, sick leave, public holidays and parental leave differ by country, sometimes by region within a country, and they change, so the days you enter may be below what local law requires in one location and comfortably above it in another. The policy it writes carries a clause saying that where local law is more generous than the policy, the law applies and the policy gets corrected, which is the honest position. Check the minimum for each location and confirm the wording with a local adviser before you publish.
Why do I have to type in the number of public holidays?
Because we do not publish public holiday calendars as fact. They differ by country, by region within several countries, by religion in some, and they move each year. A built-in calendar would be wrong somewhere on the day it shipped. What the tool does instead is let you state the count and, importantly, how you treat them: on top of the annual leave figure, inside it, or simply as published locally without a count. That last distinction is where most multi-country policies go wrong.
How does it handle different entities?
Each location has its own optional legal entity field, so a company with an entity in one country and a different one elsewhere gets a policy that names both and attaches the right entitlement to each. The policy is written as one document with a schedule per location rather than as separate policies, because a single document that says clearly who gets what is easier to keep honest than three that drift apart.
Is anything I type saved?
No. The policy is built in your browser as you type. Nothing is sent to a server, nothing is stored, and closing the tab clears it. There is no email wall and no sign-up. Copy it, or download it as a plain text file, and it stays on your machine.
How should I use the result?
Treat it as a first draft that has the structure right. Paste it into your handbook or your contract pack, adjust the wording to how your company actually runs leave rather than how you wish it did, check each location against local law, and have someone qualified review it. Then keep the numbers under review, because both the law and your team will change.
A policy is a document. Balances are a system.