Free tool
Time to hire calculator
Three dates in, and out come two durations: time to fill, from the role opening, and time to hire, from the candidate entering the pipeline. No benchmark asserted.
The link carries your dates in the address itself. Nothing is stored on our side.
The working
| Measure | Value | How it is worked out |
|---|---|---|
| The working appears here once your dates are in. | ||
How the answer is worked out
Every step, in the open, so you can rebuild it in a few spreadsheet cells and disagree with it if you want to. A calculator you cannot check is an ad.
Two clocks, two start points
The tool measures two things from the same finish line. Time to fill starts when the role opened and answers how long the vacancy was open. Time to hire starts when the successful candidate entered the pipeline and answers how fast that person moved through your process. Both stop on the day the offer was accepted, so the difference between them is how long the role sat open before that candidate appeared.
Counting the days
Each duration is one date subtracted from another, counted in calendar days. Weekends and holidays are included, which is how these figures are usually reported. The tool assumes no working calendar, because which days are working days depends on your location, so if you need a working-day figure you remove the non-working days yourself.
Reading the result
One role is a data point, not a trend. A single hire can run fast or slow for reasons that say little about your process, so the figure earns its keep when you average several similar roles measured the same way. The tool does one role at a time and shows its working, so you can record each and take the average yourself.
What this tool does not know
How long a hire should take. It asserts no benchmark, because a reasonable time to fill depends on the role, the market and the seniority, and a number copied from a web page would not fit yours. The useful comparison is your own roles over time, measured the same way each time.
It counts calendar days, not working days, and it measures one role at a time, so it is not a pipeline view. To read the funnel and the cost behind a hire, use the recruitment funnel yield calculator, the cost per hire calculator and the offer acceptance rate calculator, and for the wider picture the guide to the interview process for startups.
Questions with complete answers
What is the difference between time to hire and time to fill?
They start different clocks. Time to fill runs from the day the role opened, the requisition, to the day an offer is accepted, and measures the whole vacancy. Time to hire runs from the day a particular candidate entered the pipeline to the day they accepted, and measures how fast that person moved through your process. This tool shows both from the three dates you enter.
Which dates should I use?
The role-opened date is when the vacancy was approved or posted. The candidate-entered date is when the person you hired first entered your pipeline, whether they applied or were sourced. The offer-accepted date is when they said yes. If your process measures to the start date rather than acceptance, use the start date in the acceptance field and read the result that way; the tool tells you exactly what it subtracted.
Does it count calendar days or working days?
Calendar days. It subtracts one date from another, so weekends and holidays are included, which is how time to fill and time to hire are usually reported. If you need working days you would strip out non-working days yourself, because which days those are depends on your location and calendar, and this tool assumes neither.
Is a single role's number meaningful?
As a data point, not a trend. One role can be fast or slow for reasons that say little about your process, so the figure is most useful averaged across several hires of a similar kind, measured the same way. The tool does one role at a time and shows its working, so you can record each and average them yourself.
Is anything I type saved or sent anywhere?
No. It computes in your browser and nothing is sent anywhere. There is no email wall, no account and no storage. The link button carries your dates in the address itself if you want to send them to someone.
A duration is only as good as the dates behind it. Those belong on a record someone maintains.