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HR software for Australia

Capstan is an all-in-one HR platform for Australian teams: a complete core HRIS with all fourteen modules on every plan, free for up to twenty active people and then billed monthly with no annual contract. It suits a growing Australian company that is adding employees and contractors and wants one system of record rather than a stack of tools.

Every figure sits on the pricing page and nowhere else, because pricing follows your billing country and belongs in one place.

Is Capstan HR software built for Australian teams?

Yes. Capstan is an HRMS and HRIS that a company hiring in Australia can run from day one, whether it is a startup making its first hires or a scaling team spread across Sydney, Melbourne and everywhere in between. There is no Australian edition to buy: the same all-in-one HR platform serves every market, and the Australian specifics you configure yourself as data.

  • Startups and growing teams start free and stay on one directory as headcount climbs.
  • Distributed and remote teams work from one record, since the software is web-based and the same everywhere.
  • State and territory differences are handled by data you set, not by a fixed country build.

What do you get: HRIS, HRMS and fourteen modules

Every plan carries the whole platform, the free one included. This is an all-in-one HR platform, so a core HRIS and all fourteen modules come together rather than as tiers you unlock, and the free plan and a paid plan carry the identical feature set.

  • The complete core HRIS: one directory for every employee and contractor, records, documents, self-service and reporting.
  • All fourteen modules, from onboarding and leave to attendance, workflows, performance and alumni access, with nothing sold module by module.
  • The same feature set on the free plan and on a paid plan. A paid plan lifts one thing, the twenty-active-employee cap, and changes nothing about the software.
  • A one-click export in open formats, yours whether or not you owe us anything, that keeps working even if a workspace is suspended.

The full breakdown, built rather than priced, is on the product page, and how it lines up against the tools you are probably weighing is on the comparison pages.

Can it manage contractors and a growing team together?

Yes. Contractors live in the same workspace as your employees, so a growing Australian team that mixes permanent hires with independent contractors keeps one directory rather than two systems. The contractor module adds a portal, invoices and a payout register, and like every module it is already included on every plan, the free one included.

  • One workspace for employees and contractors, so cross-border and local engagements sit side by side.
  • Contractor tax content is a country pack you configure per jurisdiction, filled in with your own values and activated when ready.
  • As you add people, only seats past the first twenty are charged, so scaling the team does not mean re-platforming.

Where does your data live?

Capstan runs from one self-contained EU region, with data resident in Frankfurt and compute in Amsterdam, and Australia is served from there rather than from a local Australian deployment. If your requirement is local data residency in Australia, you should know this up front: the region is European and GDPR-grade, not onshore.

  • One EU region today, data in Frankfurt and compute in Amsterdam, held to GDPR-grade practice.
  • No separate Australian instance, so a buyer with an onshore-residency mandate needs to weigh that.
  • Your one-click export in open formats is yours on the day you leave, whatever the region.

What about Australian payroll?

Capstan does not run Australian payroll and is not an employer of record. It operates no PAYG withholding, calculates no superannuation and files nothing with the ATO or any super fund. Instead it is the system of inputs around the calculation, compiling employee records, pay structures, joiners and leavers, leave, attendance and adjustments into a documented export for your Australian payroll provider, whose computed results come back onto the employee record.

  • You keep one clean system of record; your provider performs the statutory calculation and the filings.
  • Public holidays differ by state and territory, so you build the calendars you need and assign them by location.
  • The export is the same documented shape everywhere, with no country logic baked into it.

Hiring your first Australian employee?

The mechanics of hiring in Australia, from choosing between your own entity and an employer of record to the Fair Work system, modern awards, superannuation and the contractor line, are set out in our country note. It is a conceptual map, not a rate card, and it pairs with the HR system that holds the records once the person is hired.

Read how to hire employees in Australia, then bring the new joiner into the same directory as the rest of your team.

What does it cost?

It is free for teams of up to twenty active people, with no time limit, and above that you are billed monthly per chargeable seat with no annual contract. The figure lives on the pricing page, and only there, because it follows your billing country and belongs in one honest place.

  • Free up to twenty active people, the count concurrent, so leavers do not use a place.
  • Billed monthly, per seat above the first twenty, with no prepaid term and no lock-in.
  • Currency follows your billing country, and outside India that is US dollars.

Capstan in other markets

Capstan is one platform serving many markets, with a landing page for each. If you hire across borders, the market notes below and the country hiring guides follow the same shape.

See the product, the pricing page, the comparison pages, and the guide to hiring employees in Australia.

Start free for up to twenty people, then pay monthly for the seats you use.

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