Start free
Menu

By market

HR software for the UK

Capstan is an all-in-one HR platform for UK teams. It gives you the complete core HRIS in one place, free for up to twenty people, with all fourteen modules on every plan and monthly billing that carries no annual contract.

A conceptual map for UK buyers, not a rate card. Prices sit on the pricing page and nowhere else, because they follow your billing country and belong in one place.

Is Capstan HR software, an HRMS, or an HRIS?

It is all three names for the same all-in-one platform, and UK teams reach for each one. Whether you searched for HR software, an HRMS, or an HRIS, Capstan is a single system of record for every UK employee and contractor: one directory, records and documents, self-service, and reporting, with nothing bolted on from a second tool.

  • The complete core HRIS: people, roles, documents, leave, attendance and reporting in one workspace.
  • All fourteen modules, from onboarding and leave to workflows and alumni access, included on every plan and nothing sold module by module.
  • The same feature set on the free plan and a paid plan. A paid plan lifts one thing, the twenty-active-employee cap, and changes nothing about the software.

Where is UK employee data stored?

Your data is served from a single EU region today: data in Frankfurt and compute in Amsterdam. That is GDPR-grade residency inside the EU, and it is important to say plainly that it is not UK-local storage. If your procurement needs data held inside the United Kingdom, you should know we are EU-hosted before you choose us.

  • One region, the EU, with residency that cannot be quietly changed later, because the app you sign into is your region.
  • A regime that maps cleanly onto UK GDPR and the Data Protection Act: a lawful basis, clear retention, and employees able to ask what you hold.
  • Employee data kept in one controlled place rather than scattered across drives and inboxes. The practices worth insisting on are in our note on HR data security and compliance.

Is it good HR software for UK startups and distributed teams?

Yes. Capstan is built for lean, global teams, which is most UK startups and any company with people spread across the UK, the EU and further out. The whole platform is free up to twenty active people, so a small team runs on the complete product rather than a stripped free tier, and the bill only starts when you grow past that line.

  • Free for teams of up to twenty people, with no time limit and no feature held back.
  • One directory for a distributed team, with self-service so people update their own details wherever they work.
  • The reasoning behind charging for seats and never for a feature is set out in the manifesto, and the product tour is on the product page.

Can it manage UK contractors and cross-border hiring?

Yes. Contractors live in the same workspace as your employees, and the contractor module, included on every plan, adds their portal, invoices and payout register on top. It suits a UK team hiring globally, where the off-payroll working rules, often called IR35, make the contractor-versus-employee line one worth getting right.

  • Employees and contractors in one system of record, not two disconnected tools.
  • Contractor tax content is a country pack you configure per jurisdiction, so you update a rate yourself rather than waiting on a release.
  • The full picture of employing in Britain, from PAYE and pensions to the IR35 line, is in our guide to hiring employees in the UK.

Does Capstan run UK payroll?

No. Capstan is in partner-integration mode: it operates no PAYE scheme, holds no tax codes, and files nothing with HMRC. It compiles the inputs to payroll into a documented export for your UK payroll provider, who performs the statutory calculation and the filings, and their computed payslips come back onto the employee record.

  • Capstan is the system of inputs around the calculation, so your record and their filings agree.
  • The export is the same shape everywhere, carrying day counts and pay components rather than any country logic.
  • National Insurance, pension auto-enrolment and the current thresholds belong with your UK payroll provider, who tracks them.

How much does it cost in the UK?

The price lives on the pricing page, and only there, because it is adjusted by country and belongs in one honest place. It is billed monthly, per chargeable seat above the first twenty free, with no annual contract and no lock-in.

  • Published in two currencies as flat figures, US dollars and Indian rupees, with the one you are billed in following your billing country.
  • A UK buyer bills outside India, so billing is in US dollars, not pounds sterling.
  • How Capstan compares to the tools you are probably weighing is on the comparison pages.

Capstan in other markets

Capstan is one global product, region-served from the EU today, and it is written for teams across many markets. If your people are not only in the UK, the market pages below cover the same platform from another angle.

See the whole platform on the product page, the numbers on pricing, and the country guide behind this page, hiring employees in the UK.

Start free for up to twenty people, then pay monthly for the seats you use.

Start free Or see the price first