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HR software for New Zealand

Capstan is an all-in-one HR platform for New Zealand teams: a complete core HRIS with all fourteen modules on every plan, free for up to twenty active people and then billed monthly with no annual contract. It fits a small, distributed New Zealand team that hires across the Tasman and further afield and wants one system of record for people in several places.

Every figure sits on the pricing page and nowhere else, because pricing follows your billing country and belongs in one place.

Is Capstan HR software built for New Zealand teams?

Yes. Capstan is an HRMS and HRIS a New Zealand company can run from its first hire, and it is a good fit for the way many NZ teams are shaped: small, remote-friendly, and often employing or contracting people in Australia and beyond. There is no New Zealand edition to buy, because the same all-in-one HR platform serves every market and the local specifics you configure as data.

  • Small and distributed teams keep one directory whether people sit in Auckland, Wellington or offshore.
  • Cross-border hiring across the Tasman and elsewhere lives in a single workspace, not one system per country.
  • The software is web-based and identical everywhere, so a remote team shares the same record.

What do you get: HRIS, HRMS and fourteen modules

Every plan carries the whole platform, the free one included. This is an all-in-one HR platform, so a core HRIS and all fourteen modules come together rather than as tiers you unlock, and the free plan and a paid plan carry the identical feature set.

  • The complete core HRIS: one directory for every employee and contractor, records, documents, self-service and reporting.
  • All fourteen modules, from onboarding and leave to attendance, workflows, performance and alumni access, with nothing sold module by module.
  • The same feature set on the free plan and on a paid plan. A paid plan lifts one thing, the twenty-active-employee cap, and changes nothing about the software.
  • A one-click export in open formats, yours whether or not you owe us anything, that keeps working even if a workspace is suspended.

The full breakdown, built rather than priced, is on the product page, and how it lines up against the tools you are probably weighing is on the comparison pages.

Can it handle cross-border hiring and contractors?

Yes. Because contractors and employees share one workspace, a New Zealand team that engages people across the Tasman or globally keeps a single directory rather than a system per country. The contractor module adds a portal, invoices and a payout register, and like every module it is already included on every plan, the free one included.

  • Employees and contractors in the same workspace, so a distributed roster reads as one team.
  • Contractor tax content is a country pack you configure per jurisdiction, filled with your own values and activated when ready.
  • As the team grows across borders, only seats past the first twenty are charged, one at a time.

Where does your data live?

Capstan runs from one self-contained EU region, with data resident in Frankfurt and compute in Amsterdam, and New Zealand is served from there rather than from a local deployment. If your requirement is local data residency in New Zealand, you should know this plainly: the region is European and GDPR-grade, not onshore.

  • One EU region today, data in Frankfurt and compute in Amsterdam, held to GDPR-grade practice.
  • No separate New Zealand instance, so a buyer with an onshore-residency mandate needs to weigh that.
  • Your one-click export in open formats is yours on the day you leave, whatever the region.

What about New Zealand payroll?

Capstan does not run New Zealand payroll and is not an employer of record. It holds no PAYE, KiwiSaver or ACC tables and files nothing with any authority. Instead it is the system of inputs around the calculation, compiling employee records, pay structures, joiners and leavers, leave, attendance and adjustments into a documented export for your New Zealand payroll provider, whose computed results come back onto the employee record.

  • You keep one clean system of record; your provider performs the statutory calculation and payday filing.
  • An administrator can import a bundled set of New Zealand public holidays for a year and then edit it.
  • The export is the same documented shape everywhere, with no country logic baked into it.

Hiring your first New Zealand employee?

The mechanics of hiring in New Zealand, from choosing between your own entity and an employer of record to PAYE, KiwiSaver, ACC levies, the written employment agreement and the contractor line, are set out in our country note. It is a conceptual map, not a rate card, and it pairs with the HR system that holds the records once the person is hired.

Read how to hire employees in New Zealand, then bring the new joiner into the same directory as the rest of your team.

What does it cost?

It is free for teams of up to twenty active people, with no time limit, and above that you are billed monthly per chargeable seat with no annual contract. The figure lives on the pricing page, and only there, because it follows your billing country and belongs in one honest place.

  • Free up to twenty active people, the count concurrent, so leavers do not use a place.
  • Billed monthly, per seat above the first twenty, with no prepaid term and no lock-in.
  • Currency follows your billing country, and outside India that is US dollars.

Capstan in other markets

Capstan is one platform serving many markets, with a landing page for each. If you hire across borders, the market notes below and the country hiring guides follow the same shape.

See the product, the pricing page, the comparison pages, and the guide to hiring employees in New Zealand.

Start free for up to twenty people, then pay monthly for the seats you use.

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