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Saudi Arabia

HR software for Saudi Arabia

Capstan is all-in-one HR software for Saudi Arabia and for teams hiring into the Kingdom. It is a complete core HRIS, free for up to twenty active people, with all fourteen modules on every plan, and it is the English-only system of record your team and your local payroll provider both work from, while the statutory portals stay where they belong.

Prices are adjusted by country and live on the pricing page alone. Outside India you are billed in US dollars; the figure is one link away and appears nowhere else on the site.

Is Capstan HR software for Saudi Arabia? Yes.

Capstan works for a Riyadh or Jeddah company from the first hire. It is an HRMS and HRIS in one: a single directory for your people and contractors, records and documents, employee self-service, onboarding, leave, attendance and reporting, with a Saudi public-holiday set an administrator can import for the year in one click and then edit.

  • Free for teams of up to twenty active people, with no time limit, so a first Saudi hire and the next nineteen cost nothing.
  • An all-in-one HR platform rather than a core with paid add-ons: the full product from day one, on the free plan included.
  • The statutory side stays with your Saudi payroll provider. Capstan holds no rates, makes no Wage Protection System transfers, computes no GOSI and files nothing with any authority.

The structure of a Saudi hire, the Saudi and non-Saudi split, the GOSI schemes, the Wage Protection System and the Qiwa and Mudad portals, is set out in the guide to hiring employees in Saudi Arabia.

Saudization and your workforce record

Capstan holds the record Saudization is measured from, not the calculation behind it. Nitaqat measures your ratio of Saudi to non-Saudi employees, and Capstan keeps each person's nationality, their hire and leave dates and their contract terms on one effective-dated record, so the composition your provider reports and the figures on your Qiwa contracts start from one clean source rather than three that drift apart.

  • One directory holds Saudi and non-Saudi people together, nationality and service dates recorded on each, so a change is a dated entry rather than a lost one.
  • Capstan records the split and the dates; it does not compute your Nitaqat band or submit to Qiwa, Mudad or GOSI. Those portals stay with your local provider, reading from the record Capstan keeps.
  • Working weeks and holidays are set per work location, so a Saudi calendar sits beside the calendar of any other market you hire in rather than one list stretched across the region.

The Gulf country notes follow the same shape: the Saudi Arabia and UAE guides, each with its own statutory systems, its own localisation rules and its own local provider.

The statutory stack stays with your provider

In Saudi Arabia wages run through the Wage Protection System via Mudad, employment contracts live in Qiwa, and social insurance is GOSI, and the authorities expect the three to agree with one another. Capstan is the record those figures start from, not the system that files them, which is what keeps that consistency easier to hold.

  • Capstan compiles pay structure, leave, attendance, overtime and adjustments into a documented export for your payroll partner, then files the computed results back onto the employee record.
  • It holds no GOSI rate, makes no Wage Protection System transfer through Mudad, and makes no submission to Qiwa, Mudad or GOSI. The computation and the filing are your provider's, by design.
  • Because contract, pay and social insurance all read from one source record, a promotion or an allowance change is one dated edit rather than three separate updates that can fall out of step.

Why payroll is a partner's job and not the software's is set out in this piece.

Where does your data live? In the EU.

Capstan runs from one self-contained region today, and that region is in the EU, with data resident in Frankfurt and compute in Amsterdam. Saudi Arabia is served from there rather than from a separate local deployment, so the residency line is EU, not in-Kingdom.

  • One region, one boundary: your workspace and its data sit inside the EU deployment, which is the honest answer to a residency question in a security review.
  • If your organisation, or a sector rule you fall under, requires employee data to stay inside the Kingdom, you should know it is EU-resident today before you commit, not after.
  • Saudi Arabia's data-protection law governs how you handle the data; keeping it in one controlled place with proper access limits is the practice that travels.

How the region is built, and why a residency commitment is only real if it cannot be quietly changed, is on the security page.

What do you get on every plan?

Every plan, the free one included, carries the whole platform. There is no core-only tier and no module held back for a paid plan, so an all-in-one HR platform here means the full product for a Saudi team, not a stripped sample of it.

  • The complete core HRIS: one directory for every employee and contractor, Saudi and non-Saudi, with records, documents, self-service and reporting.
  • All fourteen modules, from onboarding and leave to attendance, workflows and alumni access, with nothing sold module by module.
  • The same feature set on the free plan and on a paid plan. A paid plan lifts one thing, the twenty-active-employee cap, and changes nothing about the software.
  • A Saudi public-holiday set an administrator can import for the year in one click and then edit, on a calendar that carries its own working week.

What the platform covers is on the product page, and how it is built rather than priced against the tools you are probably weighing is on the comparison pages.

Where is the price, and how is it billed?

The price lives on the pricing page, and only there, because it is adjusted by country and belongs in one honest place. It is billed monthly, in arrears, per chargeable seat above the first twenty free, with no annual contract, no prepaid term and no lock-in.

  • One per-seat figure above the first twenty active people, billed monthly for the seats you actually use.
  • Outside India the currency is US dollars; the one you are billed in follows your billing country.
  • No minimum term, no renewal to sign, and downgrading to Free keeps all fourteen modules intact.

Capstan in other markets

Capstan is a global product, region-served from the EU, and it is written for the same shape of team wherever they hire. If your people sit outside the Kingdom as well, the other market pages follow the same structure. Browse every market from the HR software by country hub.

Start free for up to twenty people, across Saudi Arabia and the Gulf.

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